Table of Contents
ARTICLE I. - Purposes
ARTICLE II. - Offices
ARTICLE III. - Insurance
ARTICLE IV. - Members
ARTICLE V. - Meetings of Members
ARTICLE VI. - Board of Directors
ARTICLE VII. - Officers
ARTICLE VIII. - Contracts, Checks, Deposits, and Funds
ARTICLE IX. - Books and Records
ARTICLE XI. - Fiscal Year
ARTICLE XII. - Charges
ARTICLE XIV. - Waiver of Notice
ARTICLE XV. - Amendments to By-Laws
ARTICLE XVI. Miscellaneous
BY LAWS OF FALCON FLYING CLUB INC. AS APPROVED AT THE MEETING OF SEPT. 28, 2003
ARTICLE I. - Purposes
The purposes of the corporation, as stated in its Certificate of Incorporation, are to foster in young people interest in aviation and to advance the knowledge of its members in aviation and related fields. Specifically, the corporation intends to provide one or more aircraft to enhance established local aviation youth programs. The corporation also has such powers as are now or may hereafter be granted by law in the State of Arizona regarding Not For Profit Corporations.
ARTICLE II. - Offices
The corporation shall have, and continuously maintain in this state, a registered office and a registered agent whose office is identical with such registered office, and may have other offices within or without the State of Arizona as the Board of Directors may from time to time determine.
ARTICLE III. - Insurance
Adequate insurance shall be carried at all times to protect the members from liability and damages caused by the operation of aircraft, except as incurred and set forth within these By-Laws.
ARTICLE IV. - MEMBERS
SECTION 1. RESPONSIBILITIES OF ALL MEMBERS
All adult members are to recognize that they are role models for the youth in these programs. We have several examples of the positive impact that our efforts have had in the lives of these young people and expect to add many more examples in the future. To that end Falcon Flying Club calls its adult members to the highest level of excellence in their character and personal conduct as well as in their technical and professional expertise and instruction. No rough or abusive language or any form of abusive or illegal conduct will be tolerated. Such actions will be grounds for immediate sanction and report.
SECTION 2. SUBSCRIBING MEMBERS
The corporation may solicit interest free, open term loans from the membership. These loans may not be recalled on demand but will be an obligation of the corporation in the event of dissolution.
Loans shall be in units of $500.00 only. Members who have provided a loan to the corporation shall be known as Subscribing Members. All members who wish to make loans shall file with the Secretary a written application, which, after review and approval by the officers, shall be promptly presented to the Board for consideration and investigation. Subscribing Members of the corporation must receive unanimous approval by the Directors. A subscribing member who allows his bill to exceed his loan value for a period in excess of thirty (30) days may cause his loan to revert to the corporation, unless special arrangements have been made with the Treasurer. See also Article XII Section 5.
SECTION 3. ASSOCIATE MEMBERS
The Board of Directors is authorized to establish a division for associate members and pilot training, and to establish such rules of operation as are deemed necessary. Associate members will consist of the youth who are actively organized in a FFC supported aviation education program and their adult advisors. Their membership in FFC will be active or terminated as they are active in or cease association with the supported program.
SECTION 4. MEMBERS VOTING RIGHTS.
In order to Vote a member must have subscribed a minimum of two (2) loan units ($1000.00). Voting Members who are not Directors shall not be entitled to vote on corporate matters, except as hereinafter provided in these By-Laws.
SECTION 5. TERMINATION OF MEMBERS.
The Board of Directors by affirmative vote of all Members of the Board may suspend, reinstate, or expel a Member for cause after an appropriate hearing. Upon expulsion, if a Subscribing member, the loan obligation to such Subscribing Member shall be satisfied as outlined in Section 6 of this Article.
SECTION 6. RESIGNATION OF SUBSCRIBING MEMBERS.
Any Subscribing Member may offer his loan(s) for sale by filing a written statement to the Board of Directors. The Subscribing Member shall allow the Board ten (10) days in which to repay the loan(s) at face value. The corporation may repay a loan at any time for not more then the original value, less any amount due the corporation. If the Board does not elect to repay his loan(s), the Subscribing Member may sell to anyone approved as a subscribing member per SECTION 1 (above) via a transfer application submitted to the Board. If neither of the two options above is completed for any reason, that loan shall remain with the corporation and there shall be no additional limits or penalties to either party, however, any monthly fixed fee will continue to be charged against that Subscribing Member for 12 months or until transferred to an approved member, whichever occurs first.
SECTION 7. TRANSFER OF LOAN(S).
A loan(s) to this Corporation is not transferable or assignable unless approved by the Board of Directors as outlined in Section 2 of this article.
ARTICLE V. - Meetings of Members
SECTION 1. ANNUAL MEETING
An annual meeting of all Members shall be held during the month of January of each year for the purpose of electing directors and for the transaction of such other business as may come before the meeting. Only voting members will elect the directors. If the election of directors shall not be held on the day designated for an annual meeting, the Directors shall cause the election to be held at a special meeting of the Members called as soon thereafter as convenient.
SECTION 2. SPECIAL MEETING
Special meetings of the Members may be called either by the President or the Board of Directors, subject to the notice requirement. Decisions regarding new major funding or assessments as outlined in Article XII Section 4 are some (but not the only) reasons to call Special meetings (or to conduct extra business at the annual meeting of members).
SECTION 3. PLACE OF MEETING.
The Board of Directors may designate any place either within or without the State of Arizona as the place of meeting for any annual meeting or for any special meeting. If no designation is made in the notices of such meeting, the place shall be the registered office of the corporation in the State of Arizona. If all of the Voting Members shall meet at any time and place either within or without the State of Arizona and consent to the immediate holding of a meeting, such meeting shall be valid without call or notice and at such meeting any corporate action may be taken.
SECTION 4. NOTICE OF MEETINGS.
Written or printed notice stating the place, day and hour of any meeting of Voting Members, shall be delivered either personally, by e-mail or by mail, to each member entitled to vote at such meeting. Notice must be delivered not less than ten (10) days before the date of such meeting, by or at the direction of the President or the Secretary, or other directors or persons calling the meeting. In case of a special meeting or when required by statute or by these By-Laws, the purpose for which the meeting is called shall be stated in the notice. If mailed, the notice of a meeting shall be deemed delivered when deposited in the United States Mail addressed to the Voting Member at his address as it appears on the records of the corporation, with postage thereon prepaid. If e-mailed, the notice of a meeting shall be deemed delivered when sent.
SECTION 5. INFORMAL ACTION BY VOTING MEMBERS
Any action required to be taken at a meeting of the Voting Members of the corporation, or any other action which may be taken at a meeting of Voting Members, may be taken without a meeting if consent in writing, setting forth the action so taken, shall be signed by all of the members entitled to vote; with respect to the subject matter thereof.
SECTION 6. QUORUM
The Voting Members present at a duly and regularly called meeting shall constitute a quorum. A majority vote of the Voting Members present will decide any issues being voted.
SECTION 7. PROXIES
At any meeting of Voting Members a Voting Member entitled to vote may vote either in person or by proxy executed in writing by said Voting Member or by his duly authorized attorney-in-fact. The proxy shall be valid after eleven months from the date of its execution unless otherwise provided in the proxy.
ARTICLE VI. - Board of Directors
SECTION 1. GENERAL POWERS.
The affairs of this corporation shall be managed by its Board of Directors.
SECTION 2. NUMBER, TENURE, AND QUALIFICATIONS.
The number of directors shall be seven (7). Each director shall hold office for two (2) years and/or until his successor shall have been elected and qualified. The tenure of office of the members of the Board shall be split so as to provide for the election of alternately three or four members of the Board at each annual election specified by Article V, section 1. Directors need not be residents of Arizona but must be members of the Corporation. A director is not restricted from serving the corporation in any other capacity.
SECTION 3. REGULAR MEETINGS.
A regular meeting of the Board of Directors shall be held without other notice than this By-Law, immediately after and at the same place as the annual meeting of members. The Board of Directors may provide by resolution the time and place, either within or without the State of Arizona, for the holding of additional regular meetings of the Board without other notice than such resolution. The Board of Directors shall also meet once each month. Such meeting time and place shall be a part of the minutes of the meeting and no other notice shall be required.
SECTION 4. SPECIAL MEETINGS.
Special meetings of the Board of Directors may be called by or at the request of the President or any two directors. The person or persons authorized to call special meetings of the Board may fix any place, either within or without the State of Arizona, as the place for holding any special meeting of the Board called by them.
SECTION 5. NOTICE.
Notice of any special meeting of the Board of Directors shall be given at least two days previously thereto by written notice delivered personally or sent by mail, e-mail or telegram to each director at his address as shown by the records of the corporation. If mailed, such notice shall be deemed to be delivered when deposited in the United States mails in a sealed envelope so addressed, with postage prepaid. If notice be given by e-mail, such notice shall be deemed to be delivered when sent. If notice be given by telegram, such notice shall be deemed to be delivered when the telegram is delivered to the telegraph company. Any director may waive notice of any meeting. The attendance of a director at any meeting shall constitute a waiver of notice of such meeting, except where a director attends a meeting for the express purpose of objecting to the transaction of any business because the meeting is not lawfully called or convened. Neither the business to be transacted at, nor the purpose of, any regular or special meeting of the Board need be specified in the notice or waiver of notice of such meeting, unless specifically required by law or by these By-Laws.
SECTION 6. QUORUM.
A majority of the Board of Directors shall constitute a quorum for the transaction of business at any meeting of the Board, provided that if less than a majority of the directors is present, they may adjourn the meeting from time to time without further notice.
SECTION 7. MANNER OF ACTING.
The act of a majority of the directors preset at a meeting at which a quorum is preset shall be the act of the Board of Directors, except where otherwise provided by law or by these By-Laws.
SECTION 8 . VACANCIES.
Any vacancy occurring in the Board of Directors or any directorship to be filled by reason of an increase in the number of directors shall be filled by the Board of Directors. A director elected to fill a vacancy shall be elected for the unexpired term of his predecessor in office.
SECTION 9. COMPENSATION.
Directors as such shall not receive any stated salaries for their services.
ARTICLE VII. - Officers
SECTION 1. OFFICERS.
The officers of the corporation shall be president, vice-president, secretary, treasurer, maintenance director, and director of operations . The Board of Directors may elect or appoint such other officers as it is deemed desirable, having the authority and duties prescribed from time to time by the Board of Directors.
SECTION 2. ELECTION AND TERM OF OFFICE.
The officers of the corporation shall be elected annually by the Board of Directors at the regular annual meeting of the Board. If the election of officers shall not be held at such meeting, the election shall be held as soon thereafter as conveniently may be. Vacancies may be filled or new offices created and filled at any meeting of the Board of Directors. Each officer shall hold office until his successor shall have been duly elected and qualified.
SECTION 3. REMOVAL.
Any officer or agent elected or appointed by the Board of Directors may be removed by the Board of Directors whenever, in its judgement, the best interest of the corporation would be served thereby, but such removal shall be without prejudice to the contract rights, if any, of the person so removed.
SECTION 4. OFFICE VACANCIES.
A vacancy in any office because of Death, Resignation, Removal, Disqualification, or otherwise, may be filled by the Board of Directors for the unexpired term.
SECTION 5. PRESIDENT.
The president shall be the principal executive officer of the corporation and shall in general supervise and control all of the business and affairs of the corporation. He shall preside at all meetings of the voting members and of the Board of Directors. He may sign, with the Secretary or any other proper officer of the corporation authorized by the Board of Directors, any deeds, mortgages, bonds, contracts, or other instruments which the Board of Directors have authorized to be executed, except in cases where the signing and execution thereof shall be expressly delegated by the Board of Directors or by these By-Laws, or by statute or some other officer or agent of the corporation; and in general shall perform all duties incident to the office of president and such other duties as may be prescribed by the Board of Directors from time to time.
SECTION 6. VICE PRESIDENT.
In the absence of the president or in the event of his inability or refusal to act, the vice president shall perform the duties of the president, and when so acting shall have all the powers of and be subject to all the restrictions upon the President. The Vice President shall perform such other duties as from time to time may be assigned to him by the president or by the Board of Directors.
SECTION 7. SECRETARY
The secretary shall keep the minutes of the meetings of the Voting Members and of the Board of Directors in one or more books provided for that purpose and see that all notices are duly given in accordance with the provisions of these Bylaws or as required by law. He shall be custodian of the corporate records and of the seal of the corporation ad see that the seal of the corporation is affixed to all documents, the execution of which on behalf of the corporation under its seal is duly authorized in accordance with the provisions of these Bylaws. He shall keep a register of the post office address of each Subscribing Member which shall be furnished to the secretary by such Subscribing Member, and in general perform all duties incident to the office of secretary and such other duties as from time to time may be assigned to him by the President or by the Board of Directors.
SECTION 8. TREASURER.
If required by the Board of Directors, the treasurer shall give a bond for the faithful discharge of his duties in such sum and with such surety of sureties as the Board of Directors shall determine. He shall have charge and custody of and be responsible for all funds and securities of the corporation, Receive and give receipts for all monies due and payable to the corporation from any source whatsoever, and deposit all such monies in the name of the corporation in such banks, trust companies, or other depositaries as shall be selected in accordance with the provisions of Article VIII of these By-Laws, and in general perform all the duties incident to the office of treasurer and such other duties as from time to time may be assigned by the President or by the Board of Directors.
SECTION 9. MAINTENANCE DIRECTOR.
It shall be the responsibility of the Maintenance Director to obtain all equipment, maintain all equipment, and study and recommend equipment to promote safety in flight or handling, as directed by the Board of Directors.
SECTION 10. DIRECTOR of OPERATIONS.
It shall be the responsibility of the Director of Operations to control the operations of the various corporate aircraft in accordance with F.A.A. regulations, Falcon Flyers, Inc. Operating Procedures, and other such regulatory documents as specified by the Board of Directors; maintain records of the currency of members; and in general perform such other duties as may be assigned to him by the president or by the Board of Directors.
ARTICLE VIII. - Contracts, Checks, Deposits, and Funds
SECTION 1. CONTRACTS.
The Board of Directors may authorize any officer or officers, agent or agents of the corporation, in addition to the officers so authorized by these By-Laws, to enter into any contract or execute and deliver any instrument in the name of and on behalf of the corporation, and such authority may be general or confined to specific instances.
SECTION 2. CHECKS, DRAFTS, ETC.
All checks, drafts, or other orders for the payment of money, notes, or other evidences of indebtedness issued in the name of the corporation, shall be signed by such officer or officers, agent or agents of the corporation and in such manner as shall from time to time be determined by resolution of the Board of Directors. In the absence of such determination by the Board of Directors, such instruments shall be signed by the treasurer or an assistant treasurer and countersigned by the president or a vice president of the corporation.
SECTION 3. DEPOSITS.
All funds of the corporation shall be deposited from time to time to the credit of the corporation in such banks, trust companies, or other depositories as the Board of Directors may select.
SECTION 4. GIFTS.
The Board of Directors may accept on behalf of the corporation any contribution, gift, bequest, or devise for the general purposes or for any special purpose of the corporation.
ARTICLE IX. - Books and Records
The corporation shall keep correct and complete books and records of account and shall also keep minutes of the proceedings of meetings of Voting Members and board of Directors and shall keep at the registered or principal office a record, giving the names and addresses of the members. All books and records of the corporation may be inspected by any member, or his agent or attorney, for any proper purpose at any reasonable time.
ARTICLE XI. - Fiscal Year
The fiscal year of the corporation shall begin on the first day of January and end on the last day of December in each year.
ARTICLE XII. - CHARGES
SECTION 1. INITIAL LOANS.
The Board of Directors may determine from time to time the amount of initial loan unit(s) payable to the corporation by new subscribing members.
SECTION 2. FIXED CHARGE ASSESSMENTS.
The Board of Directors may determine from time to time the amount of fixed charge assessment, if any, to be charged from all members or for members on flying status.
SECTION 3. VARIABLE COST ASSESSMENT.
The Board of Directors may determine from time to time the amount of variable cost assessments to be payable to the corporation by the members for the use of the various types and classes of corporation aircraft.
SECTION 4. SPECIAL ASSESSMENTS.
The Board of Directors may, by unanimous vote of such board, decide to purchase new aircraft with corporate funds, but in the event it is necessary to assess the subscribing members in order to make such purchase, then each subscribing member subject to such assessment shall be entitled to one vote at a special meeting to be called for the purpose of voting on the proposed purchase and assessment. Notice of such special meeting shall be given as provided for under the notice provision of these Bylaws and such notice shall set forth the proposal to be voted upon. A 75 per cent majority vote of those present at such special meeting shall determine the issue.
SECTION 5. DELINQUENT SUBSCRIBING MEMBERS.
The Board of Directors shall have complete discretion in establishing dollar amounts of fines or time limits for arrearage in subscribing members accounts. Upon violation of these requirements, any subscribing member may, by unanimous vote of the board, be suspended from the use of the corporation aircraft for a period of time or may be ejected from the corporation, and the amount of arrearage shall be deductible from such subscribing members loan to the corporation.
ARTICLE XIV. - Waiver of Notice
Whenever any notice whatever is required to be given under the provisions of the General Not For Profit Corporation Act of Arizona or under the provisions of the articles of incorporation or by the Bylaws of the corporation, a waiver thereof in writing signed by the person or persons entitled to such notice, whether before or after the time stated therein, shall be deemed equivalent to the giving of such notice.
ARTICLE XV. - Amendments to By-Laws
These Bylaws may be altered, amended or repealed and new Bylaws may be adopted by a majority of the voting members present at any regular meeting or at any special meeting, provided that at least ten days' written notice is given of intention to alter, amend, or repeal or to adopt new Bylaws at such meeting.
ARTICLE XVI. - Miscellaneous
SECTION 1. DISSOLUTION.
In the event the corporation shall dissolve, it shall do so in accordance with ARTICLE VI of the Articles of Incorporation and all loans made to it by subscribing members shall be liabilities of the corporation at face value only, without interest or penalty. If adequate assets are not available each subscribing member shall be entitled to a pro-rated amount of the face value of his loan. If assets in excess of the corporations liabilities are available these funds shall not be assigned to any subscribing member, officer or director but shall be donated to an organization with similar purposes and recognized by the IRS under 501(c) (3) of the IRS code.
SECTION 2. ASSESSMENT FOR MAJOR REPAIRS.
The Board of Directors shall have authority to approve major repairs to aircraft based on examination by licensed A. & P. mechanics. In the event a special assessment is necessary to pay for such major repairs, the process outlined in Article XII, Section 4 shall apply. The pilot in command shall be responsible for paying the deductible portion of any aircraft damage if a majority of the Board vote to take such action.
SECTION 3. REPORTING DAMAGE TO THE AIRCRAFT.
Any subscribing member who fails to report to the President of the corporation and fails to record on the flight record sheet, a known damage that occurs while that member is operating or otherwise responsible for a corporate aircraft; shall be subject to forfeiture of his loan(s) if the Board of Directors unanimously votes to take such action.
SECTION 4. FORCED LANDING.
In the event of a forced landing, the pilot in command shall as soon as practicable notify the president or a member of the Board of Directors.
SECTION 5. GENERAL OPERATION.
The Operations Manual shall be the corporation rules and shall be maintained current by the Board of Directors. All members shall be familiar with the Operations Manual and the intent of the rules therein and be governed accordingly.
