FALCON FLYING CLUB
OPERATING PROCEDURES
proposed for meeting of
Sept , 2003
Under the authority established by the By-Laws of Falcon flying club, Inc., the operating Procedures contained herein shall have the same force and effect as if a part of the By-Laws of the Corporation.
Falcon flying club, Inc. Operations Manual
Table of Contents
1 . 1 M I S S I O N ............................................................. 1
1.2. AIRCRAFT STANDARDS ............................................................. 1
2. 1 TRAINING ............................................................. 1
2.2. PRIMARY INSTRUCTION ............................................................. 1
2.3. INSTRUMENT TRAINING ............................................................. 1
3 . 1 FLIGHT INSTRUCTORS ............................................................. 1
3.2. ANNUAL CHECKRIDE ............................................................. 1
3.3. CHECKRIDE FORM ............................................................. 1
3.4. BILLING SLIPS ............................................................. 1
4 . 1 CHECKOUT AND CURRENCY ............................................................. 1
4.2. INITIAL CHECKOUT ............................................................. 1
4.3. CURRENCY ............................................................. 2
4.4 INITIAL CHECKOUT ............................................................. 2
5 . 1 ANNUAL CHECKRIDE ............................................................. 2
5.2. GENERAL REQUIREMENTS ............................................................. 2
5.3. SAFETY SEMINAR REQUIREMENT ............................................................. 3
5.4. SCHEDULING ............................................................. 3
5.5. AIRCRAFT TYPE ............................................................. 3
5.6. DURATION AND FEES ............................................................. 3
5.7. UNSATISFACTORY PERFORMANCE ............................................................. 3
5.8. STANDARDIZATION ............................................................. 3
5.9. ANNUAL CHECK RIDE RECORD ............................................................. 3
6 . 1 SCHEDULING OF AIRCRAFT ............................................................. 3
6.2. COURTESY ............................................................. 3
6.3. RESERVATION SYSTEM ............................................................. 3
6.4. LONG FLIGHTS ............................................................. 3
6.5 CANCELLATIONS ............................................................. 3
6.6 DELAYED RETURNS ............................................................. 3
6.7 EARLY RETURNS ............................................................. 4
6.8 MAXIMUM RESERVATION PERIOD ............................................................. 4
6.9 RESERVING ACCURATELY ............................................................. 4
6.10 FAILURE TO CANCEL ............................................................. 4
7. 1 MEXICO TRIPS ............................................................. 4
8 . 1 GENERAL REQUIREMENTS ............................................................. 4
8.2. DISCREPANCY REPORTS ............................................................. 4
8.3. APPROVED AIRPORTS ............................................................. 4
8.4. LANDING ON DIRT STRIPS ............................................................. 4
8.5. OUT-OF-TOWN MAINTENANCE ............................................................. 5
8.6. SECURING THE AIRCRAFT ............................................................. 5
8.7. CLEANING AIRCRAFT ............................................................. 5
8.8. REFUELING ............................................................. 5
8.9. HANGAR RASH ............................................................. 5
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8.10. MASTER SWITCH ............................................................. 5
8.11. SMOKING IN CLUB AIRCRAFT ............................................................. 5
8.12. AIRCRAFT OIL ............................................................. 5
9 . 1 ECONOMIC OPERATION ............................................................. 5
9.2. OIL ............................................................. 6
9.3. FUEL .......................................................... 6
9.4. BRAKES & TIRES .......................................................... 6
10. 1 FLIGHT SAFETY ............................................................. 6
10.2. ACCIDENTS .......................................................... 6
10.3. FAA REGULATIONS .......................................................... 6
10.4. PILOT SKILL .......................................................... 6
10.5. FLIGHT WITH EQUIPMENT DEFICIENCIES ................................................ 6
10.6. FILING FLIGHT PLANS .......................................................... 7
10.7. CHECK LISTS .......................................................... 7
10.8. OWNER'S MANUAL .......................................................... 7
1 1 . 1 PREFLIGHT PREPARATIONS ............................................................. 7
11.2. VFR .......................................................... 7
11.3. IFR .......................................................... 7
1 2 . 1 LOANS, DUES AND ACCOUNTS ............................................................. 8
12.2. AIRCRAFT HOURLY COSTS .......................................................... 8
12.3. MONTHLY CHARGE .......................................................... 8
12.4 ACCOUNTS .......................................................... 8-9
1 3 . 1 CREDITS & REIMBURSEMENTS ............................................................. 9
13.2. REIMBURSEMENTS .......................................................... 10
13.3. CREDIT FOR RECRUITING .......................................................... 10
13.4. WORK CREDIT .......................................................... 10
13.5. CREDIT FOR THE DUTIES OF TREASURER ................................................ 10
13.6. CREDIT FOR THE DUTIES OF MAINTENANCE ............................................ 10
1 4 MISCELLANEOUS ............................................................. 10
14.1 RECRUITING ............................................................. 10
14.2. DEMO FLIGHTS ............................................................. 10
14.3. APPLICATION FOR MEMBERSHIP ............................................................. 10
APPENDIX A: Aircraft Checkout/Checkride Form................................. 11
APPENDIX B: Instructions for Making Reservations................................. 12
APPENDIX C: Aerocommander 100 Sample Weight and Balance.................... 13
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1. 1 MISSION -
Falcon flying club, Inc. (FFC) was established in 2002 at Falcon Field, Mesa, AZ for the purpose of providing safe, high quality, cost effective aircraft to members for Maintenance Training and Flight Instructional use. Membership is to include both youth and their adult advisors who are active in other aviation organizations or clubs such as BSA aviation explorers, CAP Cadets, EAA Young Eagles, etc. The club is based at Falcon Field, Mesa, AZ
1.2. AIRCRAFT STANDARDS
Our goal is to provide mechanically sound, fully functional aircraft for our members. Airplane exterior and interior condition shall be maintained at a level 5 or above, on a scale of 1 to 10. Aircraft avionics will meet the minimum requirements for IFR flight. The club will have the objective of maintaining all aircraft to IFR requirements. We will attempt to manage the cost of providing these aircraft so that flying a minimum of 30 hours per year will be cost effective for our members.
2. 1 TRAINING
A member who has completed an initial aircraft checkout and meets all club and FAA license and currency requirements may fly the aircraft with any person of his/her choosing on board (non-pilot, pilot, or instructor). When the member does not meet one or more Club or FAA requirements to act as pilot-in-command, the member shall not fly the aircraft without a (FFC) Board approved CFI occupying one of the front seats of the aircraft, except as provided for in 2.2 or 2.3 below.
2.2. PRIMARY INSTRUCTION
All student pilots must be under the direct supervision of a Board approved instructor at all times when they are operation Club aircraft. This rule is to include any time that a student pilot will be flying a solo flight. In general this means that the instructor must be immediately available (usually at the airport). Falcon flying club, Inc. does have member flight instructors, and provisions exist to accept new members as student pilots. In the event that student does not wish to fly with a member flight instructor, a non-member CFI, approved by the board and current in club aircraft (FFC checkout completed and on file), may instruct the member as a primary student in club aircraft.
2.3. INSTRUMENT TRAINING
A member holding a private pilot certificate (or better) and who meets all club and FAA requirements for VFR flight may fly as pilot in command with any CFI-I for purposes of instrument training without Board approval of the instructor.
3. 1 FLIGHT INSTRUCTORS
All CFI's providing flight instruction in (FFC) Aircraft (except as provided in 2.3.) must meet all currency requirements required of other members.
3.2. ANNUAL CHECKRIDE
All Board approved CFI's instructing in Club airplanes must have an annual checkride by a Board approved member CFI. Additionally, all Board approved CFI's instructing in Club airplanes are required to have a safety briefing by the Club Safety Officer each year. The briefing will cover Club operating procedures, checkout requirements, and insurance requirements. Failure to accomplish the requirements of this paragraph by March 1 of each year will result in the individual being removed from the list of Board Approved CFIs.
3.3. CHECKRIDE FORM
All CFI's performing aircraft checkouts or annual checkrides are required to complete and sign a Checkout/Checkride form. This form must be forwarded to the D.O. upon completion of the checkout or checkride. A Checkout/Checkride Form is attached in Appendix A.
3.4. BILLING SLIPS
Each Board approved CFI shall ensure that his/her name is on the billing slip when performing instruction for aircraft checkouts or checkrides. This requirement is for club records, not for billing purposes. Each instructor will collect for instruction given, directly from the student.
4. 1 CHECKOUT AND CURRENCY
No member shall fly any (FFC) aircraft in which he/she is not current. Each member shall bear the cost of maintaining currency.
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4.2. INITIAL CHECKOUT
Initial checkouts shall be conducted by a Board approved CFI in accordance with the standard annual Checkride/Checkout form. (See Appendix A).
4.3. CURRENCY
4.3.1. Club Current
A member who meets the currency requirements of the FARs and who has completed an annual checkride in accordance with Sec. 5 of this document is considered Club Current. At such time as the Club should acquire a complex aircraft, currency in a complex aircraft maintains currency in all non-complex aircraft.
4.3.2. Regaining Currency
A member who is not current, but who has a valid annual check ride can regain currency through solo flight. However, each member must critically assess his/her skill and determine if it would be appropriate to use a CFI in regaining currency. The Board recommends using a CFI to regain currency.
4.3.3. Night Current
A member who meets the night currency requirements of the FARs and the requirements of (4.3.1) above is considered Club Current for night flight.
4.4. INITIAL CHECKOUTS
4.4.1. Aircraft Make and Model
A separate initial checkout is required for each make and model of airplane.
4.4.2. Checkout Procedure
The initial checkout shall be conducted by a Falcon flying club Board approved CFI in accordance with the standard Checkout/Checkride Form. (See Appendix A).
4.4.3. Minimum Checkout Time
Providing insurance requirements are met, the time required for checkout in each of the Club aircraft is left to the discretion of the CFI performing the checkout. Depending on pilot experience and skill, the checkout may require more than one flight and may cover activities and subjects in addition to those listed on the Checkout/Checkride form. (See Appendix A)
5. 1 ANNUAL CHECKRIDE
All (FFC) Members must receive an annual standardized flight check. This annual check-ride must be accomplished between December 1 and March 1 of each year, or the pilot will be grounded until the checkride is completed.
5.2. GENERAL REQUIREMENTS
The annual checkride will include a review of aircraft weight and balance, and aircraft performance data. It will also include a review of Falcon flying club operating procedures. Emphasis will be on safety and the proper care of our airplanes.
5.3. SAFETY SEMINAR REQUIREMENT.
5.3.1. Number of Seminars
Each Club Member is required to attend a minimum of two safety seminars each year.
5.3.2. Acceptable Safety Seminars
A safety seminar is defined as a (FFC) seminar, an FAA sponsored seminar, or an AOPA Air Safety Foundation seminar. (FFC) seminars will be scheduled by the Safety Officer and announced to the members.
5.3.3. Alternatives to Safety Seminars
Any of the following will meet the requirement for two safety seminars: A CFI renewal course, earning of FAA wings, completion of a Biennial Flight Review, earning a new or additional rating, or taking a FAA required Part 135/121 checkride.
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5.3.4. Member Responsibility
At the time of the annual checkride, the Club Member must provide evidence (to be attached to the completed check form) that he/she has fulfilled the safety seminar obligation within the previous twelve months.
5.3.5. New Members - If a new member has been in the Club six months or less at the time of his/her annual checkride, the attendance requirement will be reduced to one safety seminar.
5.4. SCHEDULING
It is the responsibility of the member pilot to schedule the airplane and arrange for his/her annual checkride with a Board-approved CFI.
5.5. AIRCRAFT TYPE
If the club operates complex aircraft, the annual checkride must be accomplished in the most complex aircraft the member wishes to fly. This does not alter the requirement that each member have had an initial checkout in each aircraft type they wish to fly. (See paragraph 4.4.)
5.6. DURATION AND FEES
The duration of the annual checkride shall be left to the discretion of the Board Approved CFI. Any instruction fees shall be negotiated between the member and the CFI and are the responsibility of the member.
5.7. UNSATISFACTORY PERFORMANCE
If the CFI feels that the member's performance was unsatisfactory, he/she may recommend an additional checkride or additional dual instruction. The CFI will not sign off the member's annual checkride until satisfactory performance has been achieved.
5.8. STANDARDIZATION
The same standardized checkride requirements will apply to all pilots, regardless of FAA certificate held. (See Appendix A).
5.9. ANNUAL CHECK RIDE RECORD
Refer to paragraph 3.3.
6. 1 SCHEDULING OF AIRCRAFT
The following rules will be enforced by the Board of Directors:
(1) to assure equal opportunity to all members;
(2) to provide for maximum utilization of aircraft; and
(3) to preclude loss of revenue caused by members not flying aircraft they have reserved.
6.2. COURTESY
Whenever making reservations, keep in mind that the aircraft must be shared fairly between all members. Make reservations when you know you will be flying, not on the "off-chance" that you might want the plane. In general, weekends will be more fully scheduled and therefore weekend overnight trips are discouraged. Do not monopolize an airplane by reserving it for multiple weekends in a row. If we are all courteous to other members, the airplanes will be easier to schedule and will have greater utilization.
6.3. RESERVATION SYSTEM
All aircraft reservations must be made through internet on the FFC Calendar site. Any problems should be directed to the Director of Operations. The Director of Operations is: __________________ Phone:_____________
6.4. LONG FLIGHTS
Trips that will result in more than 10 hours of tach time must be reported to the Director of Maintenance. After reserving the aircraft, call the Director of Maintenance to ensure that all necessary maintenance is accomplished prior to your flight.
6.5. CANCELLATIONS
Cancellations are also made directly on the calendar as well as with the instructor. Please make any cancellations as early as possible to allow other members to schedule the aircraft.
6.6. DELAYED RETURNS
Delayed returns will only be tolerated when the cause is weather or vital equipment malfunction. If your return is delayed, the director of operations(or any other board member if unable to reach Operations Officer) should be called as soon as possible. The director of operations will work with
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you to update the reservation system and to notify any other member whose reservation will be affected by the delay.
6.7. EARLY RETURNS
If an aircraft is returned earlier than scheduled, the remaining reservation time should be canceled on the calendar. Please see Appendix B for complete instructions. An hour or so of local flight might still be possible. Some pilots prefer late evening flights, when traffic is light or summer temperatures are cooler.
6.8. MAXIMUM RESERVATION PERIOD
Trips of 36 hours duration that do not include weekends are acceptable without prior approval provided the aircraft is flown a minimum of 1.5 hrs. Trips planned for longer periods or trips extending into weekends require prior approval. The maximum radius of operation is normally within 150 miles of PXR vor. Longer trips must be approved by the D.O. In general 1.5 hrs of flight time is billable for each day that the aircraft is taken out of town by a member.
6.9. RESERVING ACCURATELY
For better aircraft utilization, each member must attempt to schedule the aircraft for as close to the actual flight time as possible. If an aircraft has not departed within two hours of the reservation start time, the reservation may be canceled by another member. This rule should not be used to cancel a reservation if the departure is delayed by weather or equipment malfunctions. As a courtesy, please call the member who has reserved the aircraft before canceling his/her reservation.
6.10. FAILURE TO CANCEL
A member who fails to cancel a reservation for a plane that he/she does not use will be charged one tach hour, at the aircraft's hourly rate, for each day of the reservation.
7. 1 MEXICO TRIPS- DIRECTOR OF OPERATIONS MUST BE CONTACTED
Falcon flying club does not authorize any member making flights into Mexico. If there is a future demand for flights to Mexico the Club will consider establishing procedures at that time.
8. 1 GENERAL REQUIREMENTS
It is in everyone's best interest to carefully operate and maintain our aircraft. Each member is a part owner in our fleet of aircraft and therefore has the responsibility to care for our planes. We all appreciate flying clean and well maintained planes. When we arrive at the airport, we expect to find the plane clean and in good condition. Leaving the airplane dirty, abusing it, or operating in a manner that causes excessive wear will not be tolerated.
8.2. DISCREPANCY REPORTS
Report any malfunction or discrepancy on the flight ticket and in the aircraft squawk book for the next pilot to see.
8.2.1. Calling the Maintenance Officer
For any significant discrepancies, please call the maintenance officer directly or leave a message for him/her on the reservation system.
8.2.2. Aircraft Squawk Books
Record all discrepancies in the aircraft squawk book. The squawk book can be found in the lock box or next to the flight tickets. Please record a complete description of the problem along with the date, tach. time, and your name.
8.2.3. Call Other Pilots with Reservations
If the discrepancy will ground the aircraft or if it may cause another pilot to alter their plans, please call that pilot and let them know what is wrong with the aircraft.
8.3. REQUIREMENT FOR USING APPROVED AIRPORTS
Club insurance and club policy require that all take-off and landings be done to or from an approved runway.
8.4. LANDING ON DIRT STRIPS - The use of dirt strips is discouraged, but if you must land on a dirt strip, please follow these guidelines:
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8.4.1. Run-up
Do not do the run-up over loose dirt or gravel; this causes prop nicks, sand blasted finishes and general dings & dents. The member pilot is liable for any dings, dents or other damage while operating on a dirt strip.
8.4.2. Takeoff
The pilot is expected to follow safe soft field takeoff procedures as described in the FAA Flight Training Handbook.
8.5. OUT-OF-TOWN MAINTENANCE
Any maintenance or repair must be authorized by a Board Member. This authorization can be made, by telephone, by any member of the Board of Directors.
8.6. SECURING THE AIRCRAFT
8.6.1. General
Each member who operates the Club aircraft accepts Pilot in Command responsibilities for that aircraft for the entire period that it is under his control including adequate securing both away from and at home base. Insurance requires that all airplanes be hangared and locked, or tied down and locked when parked outside. For good aircraft care, the hand brake should never be left on while the plane is parked.
8.6.2. Hangars
Aircraft parked in hangars should be pushed carefully into the hangar to avoid hangar rash. Always chock wheels and leave the interior clean.
8.6.3. Outside Tie Down
Aircraft parked in an outside tie down (including T-Shades) should be pushed carefully into its tie-down, wheels chocked, aircraft chained to anchors, pitot mast covered, controls secured with the seat belt, interior cleaned, and if appropriate, cowl plugs and canopy cover in place. Keys should be locked in the lock box next to the tie down.
8.7. CLEANING AIRCRAFT
The Maintenance Officer will arrange for exterior cleaning of the airplanes. The interior is the responsibility of those who use the plane. The airplane interior should be cleaned after each flight. A $25.00 fine may be charged to anyone leaving the plane dirty.
8.8. REFUELING
8.8.1. Fuel Quantity
Members are responsible for refueling their plane after each flight. To simplify weight and balance
calculations for the next pilot, the aircraft should be topped off.
8.8.5. Away from Phoenix
Falcon flying club will normally maintain a fueling account at Falcon Field only. At other airports each pilot will have to purchase fuel and save the receipt for reimbursement with your monthly bill. Although the club will reimburse you for the actual cost of fuel, it is in everyone's best interest to find the lowest priced fuel available at the out of town airport. (See paragraph 12.3.3).
8.9. HANGAR RASH
Report any evidence of skin, wing-tip or control-surface damage in writing prior to moving the aircraft. Report hangar rash on both the flight ticket and in the aircraft squawk book. Failure to comply with this requirement could leave you liable for the damage when the next person reports it.
8.10. MASTER SWITCH
Double check that you have turned the master switch off before locking up the aircraft. There is an automatic $20.00 fine for leaving the master switch on as this will require a battery recharge and will usually cause the next flight to be cancled.
8.11. SMOKING IN CLUB AIRCRAFT
Smoking is prohibited in all club aircraft.
8.12. AIRCRAFT OIL
Use multi-weight 15W-50W oil in all aircraft. Oil is available in the hangar or aircraft lock boxes.
8.12.1. Adding Oil
Wait until the aircraft is an entire quart down before adding oil. Do not add a partial quart and do not overfill the aircraft. Record any added oil on the flight ticket so that the Maintenance Officer can track aircraft oil consumption.
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9. ECONOMIC OPERATION
9.1. POLICY
Each member shall operate the aircraft with due concern for the costs incurred by his/her methods of handling and operating the aircraft.
9.2. OIL - Be sure to use the proper oil. Several quarts of the correct oil are kept in the hangar or the lock box with each aircraft. Check with the Maintenance Officer if you are unsure of which type of oil to use. If you carry oil with you, be sure to protect the interior of the aircraft from spills. The next pilot does not want oil on his/her clothes or luggage. Remember, you are liable for any clean-up costs.
9.3. FUEL - Follow the appropriate power setting table for each aircraft. Do not lean excessively during cruise as this can result in expensive engine repairs.
9.4. BRAKES & TIRES
- Do not ride the brakes during taxi.
- Avoid unnecessary heavy braking on the landing roll.
- At the discretion of the Board, any pilot who abuses aircraft brakes or tires may be charged for their replacement.
10.1 FLIGHT SAFETY
All members must make safety their foremost consideration when planning and executing flights. Any member who knowingly violates the rules of Falcon flying club or the Federal Aviation Regulations will be grounded and/or have his/her membership terminated at the discretion of the Board of Directors. See paragraph 12.3. 12.4.7
10.2. ACCIDENTS
10.2.1. In the event of any accident/incident:
Notify any member of the Board of Directors and the National Transportation Safety Board as required by FAR Part 830.
10.2.2.
Each member is responsible for any costs resulting from an accident or incident that occurs while he/she has the aircraft. The club carries One Million Dollars ($1,000,000) single limit liability property damage; One Hundred Thousand Dollars ($100,000) per seat liability; and Three Hundred Dollars ($300) deductible Hull Insurance. Our policy includes a provision that the aircraft be operated legally and within the Federal Aviation Regulations for the policy to be valid. If the airplane is operated recklessly, illegally or outside of the FAR's, our insurance could be invalidated and you will be FULLY liable for ALL damage.
10.2.3.
Any member acting as Pilot in Command of a club aircraft that is involved in an accident/incident that
results in damage to the plane or injuries to any person is automatically grounded. His/her flying privileges will be reinstated when he/she satisfactorily completes a checkout with a CFI designated by the Board of Directors.
10.3. FAA REGULATIONS
As reflected in 10.1 above, each member must obey all Federal Aviation Regulations.
10.4. PILOT SKILL
In the interest of safety, each pilot should fly much more than the minimum currency requirement. Each pilot should objectively assess his skills on a continuous basis and seek help in correcting weak areas as soon as they are identified.
10.5.1. FLIGHT WITH EQUIPMENT DEFICIENCIES
Before every flight, each member, as pilot in command, is required to determine if the airplane is in a condition for safe flight. The FAR's specify certain equipment that is required for every flight. Additionally, Class B, C, or D airspace has requirements for communications equipment and/or transponder with altitude encoding equipment. During primary training, each pilot should have developed good judgment about determining when an airplane is safe for flight. DO NOT FLY any aircraft if you are uncertain about its airworthiness or uncomfortable with its condition .
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If your are uncertain about maintenance, compliance with AD's, or compliance with required inspections, contact the Maintenance Officer.
10.5.2. If you have questions regarding the FAR's, or determining the airworthiness of an aircraft, contact a Board approved flight instructor.
10.6. FILING FLIGHT PLANS
The use of flight plans and en-route flight following is strongly encouraged.
10.6.1. Weight & Balance
Club aircraft must never be operated outside the approved weight and balance limits. Weight and balance should be calculated in writing any time there is any doubt about proper loading. Some aircraft can be loaded significantly over gross and out of C.G. when filled with full fuel, full passengers, and little or no bags!
10.6.2. Fuel Stops
Fuel stops and expected fuel burn will be planned before takeoff. No valid justification exists for choosing to operate an aircraft with less then minimum fuel.
10.7. CHECK LISTS
Each pilot must use a written check list when operating Falcon flying club aircraft. An approved check list will be kept in each airplane.
10.8. OWNER'S MANUAL
Each member is encouraged to obtain an Aircraft Information Manual for each plane he/she flies.
11. 1 PREFLIGHT PREPARATIONS
Prior to every flight, the FAR's require each pilot to obtain and review all available information . This includes making use of: weather conditions, runway condition and length, enroute conditions, aircraft performance, and weight & balance. It is the pilot's responsibility to weigh his/her piloting skills and the aircraft's capability against the current and forecast conditions. Safe alternatives, in case the flight is delayed or cannot be completed, should always be considered.
11.2. VFR
11.2.1. Visibility
The vast majority of weather related accident reports read, "VFR pilot attempted continued flight into IFR conditions." A premature landing in the face of deteriorating weather is a lot easier to explain to passengers than the obvious alternative.
11.2.2. Wind
Although the air is clear, do not underestimate the force of strong winds and turbulence, especially over mountainous terrain.
11.3. IFR
11.3.1. Preflight:
Inspect aircraft logs for currency of Altimeter checks, pitot-static system checks, and transponder checks. Be sure alternate engine air or carburetor heat, and pitot heat are all working properly. Check that all navigation instruments are within IFR tolerances and that any required log entries for navigational checks have been made.
11.3.2. Pilot Currency:
Falcon flying club currency requirement are the same as those specified in the FAR's.
11.3.3. Ice:
Be sure to check for any reported or forecast icing conditions prior to departure. None of our planes are certified for flight into known icing conditions. It is illegal to fly our airplanes into known icing conditions.
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12.1. LOANS, DUES AND ACCOUNTS
POLICY - Each member must have provided at least two loan units ($1000.00) to be eligible to vote in corporation meetings but may only have one vote regardless of the loans provided. Members in good standing of Aviation Explorer Post 352 will have the privileges of non-voting associate members without being required to subscribe a loan until their 21st birthday at which time they will have to subscribe a loan or be sponsored as an adult ASSOCIATE voting member. Adult advisors of Post 352 will have the privileges of non-voting associate members. Monthly dues and hourly aircraft rates shall be established by the Board of Directors. Rates will be set at levels that insure high quality aircraft and provide financial health and longevity to the corporation. The Board of Directors may adjust these rates as needed from time to time.
12.1.1. Loans to the Corporation
Loans to the corporation are made in units of $500.00.
12.2. HOURLY AIRCRAFT RATES
The Aerocommander 100 will be charged at the rate of $62.00 per hour of operating time as recorded on the onboard hour meter. (PROPOSED RATE? I DONT REMEMBER VOTING ON THIS.)
12.3. MONTHLY CHARGE
Each member who is on flying status (student or PIC) will be charged a non-refundable fixed monthly fee of $15.00. This fee is due the first of the month and will help defray fixed costs such as tie-down and insurance. (CLARIFY. YOUTH ARE EXEMPT FROM THIS FEE UNLESS WE ARE CHANGING OUR POLICY. IF SO, WE NEED DEBATE AND VOTE.)
12.4. ACCOUNTS
12.4.1. Aircraft operating costs are due and payable as soon as incurred. It is expected that for the overall good of the Club each member will pay in full as soon as possible after the flight.
12.4.2. The loans are working capital and not money held in a member's account nor are they available for credit toward monthly or hourly costs.
12.4.3. Charge Record/Time Sheets
Prior to each flight, a member shall confirm that the last entry matches the hour meter reading and fill in all those items that can be completed prior to flight. After the flight, the member shall complete the remaining items on the page he/she began before the flight. Note any malfunction reports, sign the slip, remove the white and yellow copies, and mail them to the secretary/treasurer. The pink copy remains in the book so future pilots can review any discrepancy reports.
12.4.4. Gas Receipts
Mail gas and oil receipts promptly TO THE TREASURER FOR REIMBURSEMENT. with monthly remittance. Amounts ARE NOT TO BE DEDUCTED FROM MEMBERS STATEMENT. not to include tie down or hangar fees, should be deducted from member's statement and a check for the balance remitted. HANGER AND TIE DOWN FEES ARE NOT TO BE SUBMITTED FOR REIMBURSEMENT. All gas receipts must include the date, the aircraft tail number, and the members signature.
12.4.5. Terms
All statements are due and payable 20 days after receipt. Delinquent accounts will be charged a penalty of 2% per month.
12.4.6. Delinquencies
12.4.6.1. Any member with past due charges in excess of 30 days may be suspended from flight scheduling and grounded until their account is brought current.
12.4.6.2. Any member who has been grounded for a delinquency within the previous two years
will be monitored by the Treasurer.
12.4.7. Termination of membership
12.4.7.1. Involuntary: The Board of Directors, by unanimous vote of all members of the Board,
may suspend, reinstate, or expel a member for cause after an appropriate hearing. Money loaned by such member shall be disposed of as described in 12.4.7.3. or 12.4.7.4.
12.4.7.2. Voluntary: Any subscribing member wishing to terminate may offer his/her loan(s) for sale by sending a written statement to the Board of Directors.
12.4.7.3. When there is no waiting list to join Falcon flying club, the following procedure applies. Falcon flying club, Inc. will repay a loan at any time for the original value minus any amount due the corporation. If a subscribing member does not elect to have his/her loan repaid by Falcon flying club, he/she may sell it to anyone acceptable to the Board of Directors as provided for in the by-laws. In the case of involuntary termination of membership, Falcon flying club will purchase the loan for the original value, minus any amount due the corporation.
Falcon flying club, Inc. Operations Manual P. 9
12.4.7.4. When there is a waiting list to join Falcon flying club, the following procedure applies. Falcon flying club, Inc. will repay a loan at any time for the original value minus any amount due the corporation. Falcon flying club will then accept an application from the next person on the waiting list. In the case of involuntary termination of membership, Falcon flying club will repay the loan for the original value, minus any amount due the corporation.
12.4.7.5. Associate membership: Spouses, domestic partners, or dependents of members, (as defined by the IRS) who are 21 years of age or younger may become associate members AS DEFINED BY FFC BY-LAWS, ARTICLE IV, SECTION 3. Full members may sponsor an associate member who is not a family member if they so desire. Associate members have the same access to Falcon flying club aircraft as a full member. To become an associate member, a separate application for the associate member must be given to the Treasurer along with a one time fee of $75.00. No monthly fee will be assessed to the associate member unless/until they are on flying status, nor will the associate member be allowed to vote on any corporation matters. Each full member may have only one associate member and is responsible for all flying charges made by the associate member.
12.4.8.1 Status: Inactive membership status is only available to members with valid reasons for
becoming inactive. Members with Board approved inactive memberships will not be charged a
fixed monthly fee. In addition, inactive members are not allowed to reserve or fly club aircraft.
12.4.8.2 Requesting Inactive Membership: Requests for inactive membership must be made to the
Board of Directors and approved by the Board of Directors. The request should include the reason
for wanting inactive status and the planned duration of inactive status. Valid reasons for becoming
inactive include temporary work reassignments that will last more than one year, or a temporary
loss of flight medical. Because the Club's fixed costs for owning aircraft do not change when a
membership becomes inactive, the Board of directors will be very cautious in giving approval for
inactive memberships.
12.4.8.3 Reactivating: Requests to reactivate an inactive membership must be made to the Board
of Directors and approved by the Board of Directors. If the Board of directors approves a request,
inactive memberships will normally be placed at the top of any new member waiting list and
allowed to become active when a membership becomes available.
13. 1 CREDITS & REIMBURSEMENTS
Nothing in this section limits the Board of Directors authority under the corporation By-Laws to enter into a specific contract with any individual, member or non-member. The Board of directors, at its discretion, may increase, decrease or eliminate any of these credits at the end of any month.
13.1.2. Credits
Credits can only be issued to a member's account. They cannot be received in cash except in the event of membership termination. Credits in excess of monthly fees, flying charges, or other member charges will be carried forward to the next month. No interest will be earned on credits. Requests for credit, except for automatic credits, must be submitted in writing to the club treasurer. Each request must clearly detail the reason for credit and must be signed by the requesting member.
13.1.3. Reimbursements
Reimbursements are normally issued as a credit to a member's account. CHECK TO THE MEMBER UPON APPROVAL OF THE EXPENSE BY THE TREASURER. Requests for reimbursement are made by submitting receipts for expenditures to the club treasurer. Each receipt must detail the expenditure and must contain the member's account number, signature, and the tail number of the airplane if applicable. If a receipt is not available, other evidence of the expenditure must be submitted with a signed explanation detailing the expenditure. If requested, and unusual circumstances exist, the treasurer may issue a check to the member for the amount of the reimbursement. All reimbursements in excess of $100 require prior approval of the treasurer or other board member.
Falcon flying club, Inc. Operations Manual P. 10
13.2. REIMBURSEMENTS
The actual cost of any expenses paid by a member on behalf of the club will be reimbursed by the club. All expenses, except fuel and out of town maintenance totaling less than $100 (Section 8.4), must be
approved by the Board of Directors. Typical reimbursed expenses include fuel and oil purchases for club aircraft. Tie down fees or out of town storage fees are not reimbursable.
13.3. CREDIT FOR RECRUITING
When there is no waiting list to join Falcon flying club and when the club is actively seeking new members, the club will provide an incentive flying credit to encourage recruiting. Any current member who recruits a new subscribing member will be eligible to receive a $50 credit. The new member must provide at least 1 loan unit of $500.00 to the corporation. The sponsoring member must identify the potential new member to the director of operations and must do any legwork necessary to show club aircraft to the prospective member. Credit will be issued after the new member has been accepted into the club and the sponsoring member has made a credit request in writing in accordance with paragraph 13.1.2. A prospective member who finds the club some other way cannot be used for this credit.
13.4. WORK CREDIT
At the discretion of the Director of Maintenance, any qualified member assisting with work on our aircraft may receive a credit of $5.50 per hour worked. To be qualified to receive credit the member must have received and completed successfully, training on the specific job to be done to the satisfaction of the Director of Maintenance. Examples of work eligible for this credit are; assisting with tire changes, assisting with oil changes, servicing sparkplugs, or opening or closing for inspections. Credit is obtained by submitting a written request to the treasurer as required by paragraph 13.1.2.
13.5. CREDIT FOR THE DUTIES OF SECRETARY/TREASURER
The Secretary/Treasurer is considered a volunteer position.
13.6. CREDIT FOR THE DUTIES OF MAINTENANCE
The Director of Maintenance is considered a volunteer position.
14. 1 MISCELLANEOUS
Our current members will always be our single best source of new members. If you have a friend that may be interested in joining Falcon flying club, please try to recruit them. The DIRECTOR OF OPERATIONS will provide applications or information packets on the club. If you do the work of showing the aircraft, you may be eligible for a recruiting credit (See Section 13.3.).
14.2. DEMO FLIGHTS
Demonstration flights with prospective members are normally not necessary. In the event that a prospective member is ready to join, but must have a demonstration flight prior to joining, the club may authorize a demonstration flight. Authorization from the director of operations must be obtained prior to the flight. For approved demonstration flights, the club will pay for up to 0.5 hours of flight time. Any flight time beyond 0.5 hours will be at the members expense.
14.3. APPLICATION FOR MEMBERSHIP
Applications for membership are available from the Operations Officer.
14.3.1. At times when there is no waiting list to join Falcon flying club the membership application must be submitted to the Secretary/Treasurer.
14.3.2. At times when there is a waiting list to join Falcon flying club the membership application must be submitted with a $100.00 deposit to the Treasurer to join the waiting list. Once a prospective member reaches the top of the waiting list and a membership is available, the Treasurer will contact the perspective member. The perspective member will then have two weeks to provide a check to Falcon flying club FOR THE BALANCE OF THE LOAN UNIT(S) or lose his/her position on the waiting list. IF THE APPLICANT WITHDRAWS FROM THE WAITING LIST, THE DEPOSIT WILL BE REFUNDED IN FULL.
Falcon flying club, Inc. Operations Manual P. 11
APPENDIX A: Falcon flying club Aircraft Checkout/Checkride Form
Pilot Name:__________________________ Member No: ______________________
Instructor: _________________________ Aircraft Tail No: __________________
Pilot Total Time: _____________________ Aircraft Type: ___________________
Retractable Time: ____________________Date of Last BFR: _________________
Time in Make & Model:_________________ Medical Class/Exp.: _______________
Type of License: ______________________ Flight Time of Checkout: ___________
Ratings: __________________________________
Safety Seminar Requirements Met By:
Two Safety Meetings___ FAA Wings___ BFR___ CFI Renewal___ New Rating___ Part 135/121 Checkride___
Note to the Instructor:
Falcon flying club requires you to complete this form and mail it to the Safety Officer for all student solos, initial aircraft checkouts, and annual checkrides. The Annual Checkride must be in a retractable aircraft for members who fly Club retractable aircraft.
Minimum Items for an Annual Checkout or Initial Club Checkout:
Falcon flying club Operating Procedures
Aircraft performance for all aircraft flown
Aircraft systems for all aircraft flown
Normal and Emergency procedures for each aircraft flown
Proper engine operating techniques
Calculate Weight & Balance for Flight
Cross Country Flight Planning
Discuss FAR 91 and Class B airspace requirements
Minimum Items for an Initial Aircraft Checkout:
Verify member meets insurance requirements for pilot in command
Aircraft Preflight
Aircraft systems: fuel, electrical, retractable gear, etc.
Takeoff and landing performance
Enroute performance
Normal and Emergency operating procedures
Proper engine operating techniques
Cross country planning
The Above members has satisfactorily completed:
Flight Training for Student Solo___ Initial Aircraft Checkout___ Annual Club Checkride___
Instructors Signature: ___________________________________ Date: ___________________
CFI Certificate # _______________________________________ Exp. Date: _________________
This form, properly filled out, must be returned to the DIRECTOR OF OPERATIONS for the check to be valid.
Falcon flying club, Inc. Operations Manual P. 12
APPENDIX B: Instructions for Making Reservations
Log onto: www.telleenpiano.com/ffc/aerocommander.htm
User name: fcc
Password: pilot
Insert time /name and instructor (if any) on the day required.
Officers: Names: Phone Numbers:
President: BEN LUCERO XXX XXX XXXX
Vice President / Secretary: Joe McGinnity 480 962 1264
SECRETARY RICHARD CUTSHALL XXX XXX XXXX
Director of Operations: Harold V. Bliss 480 830 1628
Director of Maintenance: Harold Bliss 602 696 4050
Treasurer: Marci bliss XXX XXX XXXX
Flight Instructors: Phone Numbers:
Paul Rule 602 697 9674
Chris Walton 480 899 9449
Falcon flying club, Inc. Operations Manual P. 13
APPENDIX C:
Sample Weight and Balance form for Aerocommander 100
TDB
